What is an intranet? Choose the list you created above. Internal Communication Examples of Leadership Comms. It can be difficult to visualize exactly how an intranet will play its part in enhancing your companys culture. Staff directories bring workers together regardless of location. Consider an intranet that includes oneor all of the following communication tools: Corporate data hub: Its important for your intranet solution to integrate with corporate enterprise systems. Forms are automatically routed to the relevant department for action. T he company intranet is a powerful tool that leading workplaces rely on to operate everyday. Modern intranet solutionsnow offer powerful analytics to see whats working for employeesacross different topics, locations, job roles, and more. A persona is a fictional but realistic description of a typical intranet user (for example, new starter/new employee, knowledge worker, field worker, sales rep, people manager, or content author). Interactive tour. From booking holidays, adding a new supplier on the system to ordering stationery, the intranet is faster and more efficient. This also opens up a whole range of options. As these diverse intranet design examples show, the potential and flexibility of design is, in theory, unlimited. And an attention-grabbing home page will draw users in, so make sure yours packs a punch. Why not use a colorful visual to grab users attention. Clinked Best for: being a white-labeled intranet app. And there are no security concerns like there have been with some cloud file-sharing options. You can easily change the font, colors, margins or layout of one or all of your pages. The desire for its use was that incorporating both hardware and procedures into business offices would produce efficiency, improve productivity, store vital company information . Tips for Writing Email Announcements. This number is high because many businesses make their intranet homepage a default page when employees open their browsers. Staff use it to keep updated on their favorite #channels and tag their colleagues to alert them to important information. First, set up the announcements list. Access to all content and resources is easy with the navigation tabs. We are pleased to announce the launch of our brand new website! Organizations relay these kinds of announcements in a variety of formats . An inspiring visual design has an immediate impact. Health care professionals have to work together as a team to provide high-quality care to their patients, but with rotating shift schedules, individual employees work can often go unrecognized. Organizational charts showcase the hierarchy of positions at your company while internal contact databases can help employees look to find or contact others within the organization. For example, find out workers views on the new company logo or employee benefits package. Leadership communication is the information exchanged between leadership and the workforce. 10. For example, an employee can post certain announcements to the social feed, including welcoming new hires, sharing employees personal events (a new baby! The user instinctively knows they can click on the link for more detailed information. Follow the same process for other departments and any centralized data that all staff need to access. Fully integrated into your intranet and with seamless access to all features, team chat will add value to your internal communications. Example #1: Announcements in the technology industry. Hickam Federal Credit Union intranet example. No coding required. For example, the annual report usually requires several authors and the input of many departments. its home page. Click the "+" sign, then choose List. Indeed, , and act as corporate memories. This means companies arent able to measure employee engagement or other important usage trends in order to determine whether or not their intranet is truly improving company culture. When it comes to culture-building platforms, communication is key. You can provide explanatory notes or training information on the page as well. Super-easy to set up and manage, intranet forums facilitate more effective joint working, especially among distributed teams. A survey by Gartner says, "48% of employees will likely work remotely at least part of the time after COVID-19.". There are a few elements that we recommend for a successful launch day. Benefits is another interesting SharePoint template available for free. Provides complete control over your intranet design. After two months of hard work and dedication, we are delighted to officially announce the launch. organize a photo day when all employees will have their intranet pictures taken by a professional. Use a handbook in conjunction with any of the three welcome messages above or entirely on its own. Focus on user experience. An effectiveintranet solutionencourages communication to flourish across your organization: Colleagues can share and contribute knowledge, Leadership (managers/supervisors) can stay in touch, Different departments can provide and share updates. Well take a look atspecific examples of how a few industry-leading companies are using thebest intranet platformsin innovative new ways. Site navigation is fundamental to a successful intranet. This lets them receive even more attention, but it also fosters an ongoing culture where all employees now strive for excellence and higher levels of job performance. Page permissions mean you can easily restrict access in conjunction with your existing cloud-solution permissions. With simple drag and drop fields, its possible to create a fully customizable form and automate business processes. Intranet information architecture (IA) is critical to success. Many businesses have found this supports faster decision-making and means staff can get things done more easily. And it should be obvious what the problems or pain points are that each page is resolving. Even better: List top kudos recipients on a prominent leaderboard within your corporate intranet. The objective of the retirement announcement email is to; Share details about the employee's departure. What lessons can we learn from the most successful intranets? However, the most common and important types are in-app messages, emails, and social media posts. Anyone can share, comment, and provide feedback. Example: It is frustrating to be at work and not know who to contact for a particular problem or concern. You may be surprised to learn that modern internet solutions have evolved beyond traditional webpage frameworks to offer more functionality and deliver a wide range of new benefits. Many companies have set up an onboarding section to make life easier for new starters. This will give your intranet a cohesive look and feel. Aim for a no-fuss, minimalist design that also makes it easy for the user to find what they need. An Intranet is an internal hub used by companies to store important information, communicate with employees, increase employee advocacy, streamline key processes, and encourage team collaboration. Allocating staff to corporate working groups is a whole lot easier with a handy summary of employees knowledge and experience. Unites geographically dispersed teams: Companies now use intranets to connect remote employees, field-based teams, and satellite offices. It might be the leading CRM software Salesforce, Office 365, G Suite, or Dropbox. 1. [Employee name] will be responsible for [brief description of . now offer powerful analytics to see whats working for employeesacross different topics, locations, job roles, and more. Embed Google Workspace or Office 365 apps directly in your intranet for live data sharing and real-time collaboration. Keep it simple. Employees can self-manage their profiles, updating and refreshing the information as required. A reward program where employees can receive gift cards branded corporate items or other thank-you mementos can also be created. We all know that paper-based or emailed forms can be a bit of a headache. Intranet uses relevant to support may include: Easy reporting procedures for when things go wrong. When youre using a company intranet for the first time, it may be difficult to distinguish what makes a good intranet. Consider naming your intranet. Now it is time to share this great news with everybody, and thank your team members for their contribution. The example below shows an embedded Office 365 Excel spreadsheet. Universal staff coverage typically ensures a high completion rate among the workforce. An internal job posting email template. Well also look at why yesterdays intranets simply dont work anymore, and how modern employee communication and engagement platforms can now extend the capabilities and benefits they can deliver. Leaders can still be visible and accessible. Employee recognitionis a fundamental part of the employee experience, and it helps toimproveemployees overall satisfaction and engagement levels. And within those Channels, we can choose to make a permanent announcement and pin it at the top, or an article, for longer content, or a . We'd love to chat with you more about how HR Cloud can help you create an Exceptional Onboarding Experience. There are many types of Intranets your organization may benefit from. Colorful and bright, the impact is immediate, and it draws you into the site in an engaging way. Best Intranet Launch Runner-up: Notting Hill Genesis, Hive. Offer an incentive, such as free shipping, a discount, or exclusivity for the Early Birds. Create a short video reel highlighting the new intranet with positive comments from your intranet project team (which should ideally include executives and your management team). Each department has its own section, so its clear who is responsible for the content. To add (display) the web part on the page, Edit the page. The importance of intranets has grown in recent years so much so performing day-to-day activities without intranets is unimaginable. They can also create and post surveys and pollsfor example, what type of cake should we get to celebrate Susans birthday?. Easily embed assets and have centralized permissions applied. In this chapter, we take a look at best practice intranet design. Whats a standard term in your job role or team may not be readily understood by colleagues in other groups. Trying to pack too much in with lots of text and images makes for a confusing user experience. Using Workmates kudos feature to encourage employees to recognize and reward their peers is an efficient tool to create a collaborative and enthusiastic work culture in hospitals, clinics, and beyond. And they are a great time-saver, which means you could be reaping the rewards of an intranet all the sooner. SharePoint news, available in SharePoint Online and SharePoint Server 2019, enables you to communicate company updates, announcements, personnel news, and more in rich layouts with graphics, links, and embedded content. And from an organizational perspective, how much time is wasted searching for files and documents? This example primarily uses blues and grays, while the icons inject a vibrant splash of color. In creative social intranet go on to the dashboard Click on add post Then click on add announcement Tag the employees, select privacy if it's for a specific group, add a start date and end date And press submit to send he announcement. Best Intranet Launch Runner-up: Gattaca PLC, Pulse. Apart from representing the organization's corporate branding, one great thing about this Intranet is that it shows all the tools needed by employees in a single view. Highlight trending topics and encourage two-way communication with familiar # channels and @ mentions features. Two heads are always better than one, and forums are a great place for employees to collaborate. Email. The homepage also has a brief mission statement. So what does a well-designed intranet look like? An even better approach is to run an intranet naming competition, complete with prizes. Example #4: Content management system. Regularly refresh the content of the home page. Its also a popular tool with recruits, and many companies have made it part of the onboarding process. The example below shows the home page from example two and how it responds to different device types and orientations. Specialist Services Organisation. General Intranet homepage. The choice is yours. That way, you can be certain users can access the footage, whether working from a desktop or mobile device. Conduct an intranet needs analysis. It gives the intranet a clear identity, and makes it easier to refer to in documents, and in conversation. And less important content such as hyperlinks and social media feeds work well in narrower columns on the right-hand side. The intranets notifications tool is a very handy feature. Insert YouTube or Vimeo videos directly in your intranet. The information in each expanding text area doesnt load until the user clicks the chosen product. Improves efficiency: Intranet virtually eliminates the need for cumbersome email workflows that waste time and lead to version issues and confusion. Next-generation platforms have reinvented themselves. All the best intranets make sure this information is organized logically, so it is easily accessible. Get the workforce involved in choosing a name to boost staff buy-in and adoption rates. It's free to sign up and bid on jobs. Be careful, though. Intranet Announcement Website Awards Announcement Social Media Posts . Example #1: New Employee Announcement Email Template. It is my great pleasure to announce that he will be joining us in the . Here you can find an example for one of my go-live emails. Set up a system of subscriptions and notifications, so members never miss out on vital updates. For an internal job posting email, you will give a complete position description, with role details and info on applying, just like an external job posting. You can also use the administration tool to add content or edit pages, upload graphics or videos, and add or delete users. How often have you been asked by a colleague, Where is the project file for this customer? For many employees navigating complicated folder structures is a pain. Or create and upload your own videos. Requesting replacement equipment from IT. And your intranet will be a wasted opportunity if employees cannot easily and quickly find the information and tools they need. Each page serves a specific purpose. Today, HR Clouds Workmates solution delivers all of these capabilities and more. Try not to fall into the trap of copying and pasting directly into the intranet without adjusting the font. As an employer, sending your team the retirement announcement email to inform them about their colleague . Bringing them together, bringing out the best in them, and enriching your company culture in the process. For example, an explainer video outlining safety and health policy is far more engaging than a dull and weighty manual. Do away with complicated track changes and emailed versions of documents. Most of us are familiar with the concept of a corporate intranet by now. Employees can also post memes and hashtags to their social feed, all to increase camaraderie, collaboration, and teamwork. Check out MyHubs Resource section for more guidance on the custom CSS feature. Embedding the spreadsheet within your intranet means the user has a live view of data entered without having to find the file. A text-heavy intranet makes for a dull and uninspiring user experience. A well designed, engaging company intranet that is intuitive and user-friendly quickly captures your employees' attention and inspires them to use it on a daily basis, turning the company intranet into a business-critical tool. With a familiar file explorer interface, employees can quickly and easily share files and documents both internally and externally. Graphic or text clues ensure employees understand where they are on the site and how pages are connected. Heres an example: sub-heading Travel Policies > Hotel Expenses (hyperlink). Launch video. An engaging, user-friendly design will see your employees eagerly logging on and taking full advantage of all the great features. Large files often take a long time to download when accessed via a mobile connection. Only the critical high-level tabs are shown. What Should You Look For With a Company Intranet? Here they are: 1. A site map identifies the overall structure of your intranet site. Social networking and employee advocacy: Dont underestimate the value of integrated social media sharing capabilities. Sharing and collaboration: A good company intranet should include functionality features that enable employees to view, comment on, and distribute helpful information. Child pages might include vacation requests, performance management, wellness initiatives, employee benefits, and so on. Just weeks after their launch to 550 employees in November 2017, we spoke directly to Henderson to evaluate the success and find out what they've got planned to keep momentum going. This example shows how a minimalist, very visual page has maximum impact. Connect Your Remote Workers. Keep the navigation intuitive and straightforward to avoid a frustrating user experience. You can upload documents, images, or videos for instant sharing. In our intranet screenshot above, the most recent content leads the page. Even non-technical staff will find intranet management easy. The intranet simplifies access and makes it easier to share data and information across these platforms. Our intranet is it focuses on communication, collaboration, and connections between users while maximizing efficiency. Analyze and adapt changes. The goal of its recent redesign was to better unite the digital-workplace ecosystem and drive a one-stop experience for employees.. Home is a launching point for finding information and accessing other tools in Johnson & Johnson's digital-workplace ecosystem. Your intranet can be a one-stop-shop for all the key housekeeping services your employees need. Many companies spend top dollar on trend-setting customer-facing websites with all the bells and whistles. For example, Ben in Marketing should not be able to access private payroll information. Its always a good idea to pilot your intranet before going live. While drawing up your site map, its a good idea to consider any appropriate page permission restrictions. Not all of your users require access to edit the spreadsheet data directly. When developing a site map, avoid generic labels like Other or Misc. Without a clear purpose, these pages become dumping grounds for difficult-to-categorize content. Management can be confident the intranet has the latest sales data available. And bring these profiles to life with personal information, including family, hobbies, and achievements outside work. And they can also be used to showcase features and tools within the page. Heres how you can utilize. The bottom line is that designing your company intranet doesnt have to be the major undertaking that perhaps you first thought it was. Furthermore, breadcrumbs can also be used to provide one-click access to higher-level parts of the site. Set up public or private chats on the intranet. Once you have selected a design template, its time to customize. Instead of always using text hyperlinks (for example, click here), think about using images that act as links. An intranet is a private, secured online network where employees can create content, communicate, collaborate, manage tasks and events, and develop the company culture. And to make it even more effective, you can integrate it with other enterprise systems used by your business. Stating details on the activities or events to be conducted in the employee's honor. And its even more important to have an uncluttered look thats easy to find your way around. For example, by surfacing information, enabling users to perform an action or access a tool. Employees use it to work on projects, read company announcements, and find files. You can provide sample text for them to use. Johnson & Johnson is the world's largest healthcare company. Many companies recruit internallythrough email. More and more employees are working flexibly, and a mobile-responsive intranet ensures they remain productive whatever their location. Company intranet software is embraced for many reasons, with communication being one of the most important to highlight. Intranet templates make the design process a whole lot easier. This example shows how you can group forms in a single area on your intranet, providing easy online access. Very handy feature companys culture to ordering stationery, the annual report usually requires several authors the. It easier to refer to in documents, and makes it easy for the Early Birds below shows embedded. 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